Speaker Agreement

This agreement outlines the mutual rights and obligations between  TEXAS CYBER SUMMIT (TCS) and the Speaker to avoid any confusion or misunderstanding.

As Speaker,

  • I will receive admission to the event and no other remuneration. I will only receive one pass, and this pass is non-transferable.
  • I understand that the views and opinions expressed at the conference will be mine and not those of TCS. I agree that the use of any materials prepared by me will not expose TCS to liability for breach of confidence for infringement of copyright or similar liability.
  • In the unavoidable situation that I am unable to fulfill my commitment to speak, I will promptly notify the primary point of contact of the event via telephone/email so that TCS may find an alternate speaker for my session. If I violate the terms of this agreement or fail to meet any established deadlines, TCS reserves the right to replace me as a speaker with another speaker at its discreation.
  • I understand that the program tracks of the conference/event/chapter are an educational event, not a sales or marketing platform. I agree that my presentation(s) will be an objective review of the topic on which I am presenting, and will not contain any content that is a sales or promotional pitch for any specific product(s) or company(ies). My materials will also be reflective of the current status of the topic(s) I am addressing.
  • I agree that the information contained in my presentation(s) or related presentation materials (a) will be factual and not misleading, (b) will not violate any obligation of confidentiality that I (or my company or organization) has with any third party, (c) will not violate the intellectual property of any third party and (d) will not defame any third party.
  • If my session includes a presentation, I will use the Conference logo on it. I will submit to the TCS Event Leader my presentation(s) no later than 15 days prior to the conference. Should the presentation change after it has been submitted, I agree to notify the TCS Event Leader that the presentation has changed and I will submit the changed presentation as soon as feasible and at least 24 hours prior to my scheduled session(s).
  • I understand that TCS may record (audio and/or video) the conference proceedings, and, that my presentation could be included in any reproduction of the conference materials. I hereby authorize TCS to capture my presentation on audio/visual format or a combination thereof for presentation by TCS Conference Organizers. Accordingly, I grant TCSthe right to: Reproduce and distribute the handout materials in any format including paper and electronic formats to any audience.
  • I will not receive any compensation for speaking at any TCS Event/Conference. This includes any travel expenses such as airfare, housing, or any other daily expenses incurred while attending any TCS Conference. I may use the handout materials, presentation, visual aids and any other material prepared by me for the above-mentioned presentation in any manner I desire, including publication.
  • The right on any changes of the program is reserved. The event may be cancelled due to not reaching the minimum number of participants two weeks prior to the event by TCS. Further TCS is reserving the right to cancel the event with short notice if extraordinary reasons out of his control are occurring. In these cases, entitlement to damages excluded.
  • The governing language of this Agreement, the Service, the Application and the Documentation is English.

Promotional Information

Personal Branding: Please indicate how you would like for your name, designation(s), and organization to appear in promotional and event materials. If you possess a doctorate, please provide your specific designation rather than a title.

Name *
Name
Are you speaking at more than one session for this conference?
If you are scheduled to present more than 3 sessions, contact (admin@texascyber.com ) to submit additional information.
Cell Phone (for use by meeting planner only, in the event we need to contact you for emergencies during the conference hours): *
Cell Phone (for use by meeting planner only, in the event we need to contact you for emergencies during the conference hours):
Assistant Phone (if applicable):
Assistant Phone (if applicable):
TCS Provided Speaker Audiovisual Package
TCS’s standard A/V and room set–up includes: classroom seating, wireless lapel microphone, LCD projector(s) and screen(s), and a laptop for your electronic slide presentation (e.g. PowerPoint, Prezi, etc.). TCS uses a Lenovo laptop with Microsoft™ Office 2013®/Windows 10.
In addition to the standard TCS A/V package, please reserve the following for my presentation: *
Accommodation & Registration Requirements
Hotel: *
Arrival Date:
Arrival Date:
Departure Date:
Departure Date:
Are you volunteering your time to speak? *
Participant Materials
TCS preview will materials for accuracy and quality. A committee volunteer will contact you six to eight weeks before the conference to discuss your session and request your session outline for review and approval. Final electronic submission of materials is required no later than three weeks prior to the conference. Participants will have access only to electronic (PDF) versions of conference materials—manuscripts, supplemental materials, and/or electronic slide presentations will be available to participants via a private participant-only webpage three days prior to and 90 days following the program. Printed materials will not be available onsite so it is essential for you to submit your materials on time to allow participants time to prepare for the program.
Agreement Acceptance
*
*
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Date *
Date